AEO criteria and monitoring
To determine the
An economic operator who chooses to apply for a certificate to the applicant should have:
- appropriate record of compliance with customs requirements
- a satisfactory system of trade and transport records, which allows appropriate customs controls and effective
- certified financial solvency
- appropriate standards of security and safety, if applicable (by AEO)
Detailed criteria are listed and detailed in the relevant provisions of Articles 14g to 14k IPCC.
Assessment process to meet the criteria and approval
Customs authorities should be to speed up the process with respect to an application submitted and accepted, if it is possible to use information about the applicant has the status of authorized economic operator should. In practice, this means that use available data in their databases in information systems, but also those that have already furnished by the applicant is known to avoid duplication and delays in the assessment process to meet the criteria. The distinctive element in the whole process is two-way communication, it is not an authoritative solution, but on cooperation in which he enters his own decisions and customs help him correct his own processes and procedures to meet the required criteria and be able to obtain a certificate of authorized economic operator. After confirmation of receipt of the request, the customs authorities within a period of 120 days to decide whether the applicant has met the criteria to issue a decision on the grant of the certificate.
This procedure follows the reduction in the time required for pre-audit, which usually includes information on the following areas:
- on previous applications and licenses relating to customs,
- information already provided by the customs authorities,
- of customs audits carried out in the past,
- customs procedures and declarations submitted by the applicant and submit,
- self-assessment carried out by the applicant prior to the application (questionnaire)
- existing standards and procedures certified applicant
- exitujúcimi conclusions relevant experts, as provided for in paragraph 2 of Article 14n IPCC
A true and fully completed questionnaire to the applicant through replies to questions actually carrying out self-assessment is part of a condition of receipt of a request by the Customs Office Žilina as work authorization in the Slovak Republic, authorized to approve operators.
As part of the questionnaire contained the following questions from the areas of the following areas:
- General information about the company
- Compliance with customs regulations
- Accounting and logistical system of the applicant
- Requirements for Safety and Security
More detailed contents can be seen directly in the current version of the self-evaluation questionnaire HERE.
Request, mandatory annexes
Before applying, you should clarify any operator, and responsible interpretation of the definition in Article 1, paragraph 12 IPCC, what are the motives and reasons for obtaining a certificate authorized economic operator that is able to meet all the criteria and has sufficient capacity (personaly, professional, technical) to start the certification process. If absenteeism capacity, or doubts about meeting our criteria, please feel free to reach out and we will make an initial analysis and serves you the necessary information. List of Annexes HERE.
As mentioned in another part, it is very important mutual communication between operators and customs authorities. In order to run an effective and coordinated provision is necessary to ensure so. contact person of the applicant. Contact person must be knowledgeable issues in the firm control of its processes, have an overview of the organizational structure as well as good communication skills. Ensure not only external but also internal communication so that all necessary information, documentation, documentation and facts were collected on time and to the customs authorities. Contact may largely influence the course as well as the duration of each phase of the project AEO.
AEO and the obligation to notify changes
Authorized Economic Operator is obliged to inform the competent customs offices of major events that could affect their entitlement, including where there is a change in the condition of access to information or how to access them.
Monitoring compliance with the criteria and risks
Authorized Economic Operator is after obtaining the status obligatory consistently meet all the criteria, so it must be subjected to periodic reviews of their performance and the elimination of risk or is found, whether there are new risks that the quality of processes and system measures just as good, if not better than that before or shortly after the audit. For this purpose, done so. monitoring, which is actually called. evaluation audit.
Results of regular monitoring and evaluation
If the assessment leads to the conclusion that an economic entity does not have or no longer has control over one or more risks, the competent customs office shall notify all hi. Authorized Economic Operator must then take steps to take coercive measures to eliminate the condition that caused the risk eliminated. Upon receipt of a follow-up action responsible office will assess the level of risk and evaluate these actions and their effectiveness in relation to the elimination of hazards / risks. In principle, the risks fall into three categories low, medium, high. The first two are not the reason for the suspension or revocation status, but the action taken shall be effective. When evaluating high risk, this must be removed immediately, otherwise take a risk to have is usually a cause for suspension or withdrawal of status, but only by prior mutual communications.
Monitoring leads to better business conditions and adjust their continual and systematic improvement when the competent customs offices authorized economic operator to recommend better, more efficient way of using the customs rules and procedures.